1. Introduction

[Company Name] understands the use of social that is prevalent in this day and age and its effects that can have a positive or negative outcome on the company. Social media is a method of sharing information and communicating in this day and age. The policy outlines the expectations and responsibilities of employees when using social media, both in professional and personal capacity, to ensure that their actions do not negatively impact the company. 

1.1. Core Principle

The core principle of the policy is to ensure employees use social media responsibly and in a way that does not impact the company negatively.

1.2. Scope

The policy includes all employees, contract workers, and limited and temporary employees who work with or for [Company Name], this includes third-party affiliates. The policy includes all social media platforms including but not limited to Facebook, Twitter, LinkedIn, Instagram, WhatsApp, personal blogs, etc where employees may represent the company.

1.3. Purpose

The policy aims to provide a guideline for employees to use social media responsibly so that it does not impact the company negatively and to ensure legal and regulatory compliance.

2. Objectives

The objectives of this policy are:

• To guarantee that employees are aware of their duties within the company regarding social media use.
• Protect the company's confidential information.
• Prevent misuse of social media that could lead to a negative impact on the company’s reputation.
• Provide clear guidelines on the consequences of violating the policy.

3. Acceptable Use

Employees should reserve the use of social media for personal reasons their breaks and time outside of work hours. Employees that manage social media accounts for [Company Name], ensure the content posted is professional, relevant, and in line with the company’s brand voice.

4. Confidentiality And Privacy

Employees are prohibited from sharing confidential information such as trade secrets and proprietary knowledge about the company. Employees must not infringe on the privacy and private affairs of their colleagues, clients, and partners without their consent.

5. Brand Representation

Employees must adhere to [Company Name]’s brand when posting on social media referencing the company or about it. Only designated spokespersons are authorized to make official statements.

6. Compliance And Legal Considerations

[Company Name] takes infractions of social media policy very seriously, depending on the violations disciplinary actions may include:

• Verbal Warning: For minor infractions, such as occasional inappropriate posts.
• Written Warning: For repeated minor infractions or single major infractions.
• Suspension: For significant infractions, such as disclosing confidential information or unauthorized statements.
• Termination or Legal Suit Filling: If the infraction causes substantial harm to the company’s reputation or operations.

7. Training And Support

Employees who have questions about the policy can approach the HR department. The HR department shall endeavor to provide training for best practices for social media. The HR

department will support and guide employees who may be having difficulties. Additional, resources such as FAQs, guidelines, and examples of acceptable and unacceptable posts are provided on the company’s intranet.

Trainings for social media policy compliance for employees are:

• Company representation on social media.
• Training aimed at comprehending and maintaining confidentiality and privacy.
• Legal considerations and compliance with Indian and State laws.