Policy

1. Introduction

The advantages and assistance offered to staff members who must relocate for work are outlined in our relocation policy. This policy covers financial aid, Logistical support, and other required resources in an effort to guarantee a seamless transaction. Our goal is to keep employees’ productivity and morale high by supporting a smooth relocation process that causes the least amount of interruption and aids in their speedy adjustment to their new surroundings.

2.  Purpose

This policy describes the perks and processes for employees who relocate or transfer inside India, including moves across sites or units, even within the same city.

3. Scope

This policy are applicable to all the workers of the company, including current employees on the company payroll, and new employees who are migrating from their base location to a new location.

4. Restrictions

Relocation benefits cannot be turned into cash. If both an employee and their spouse are relocating and are company employees, only one relocation package will be issued.

5.  Orientation Trip

5.1. Eligibility

The employee, their spouse, and up to two children will each receive one orientation trip lasting up to 7 days. This may differ depending on the company’s internal needs)

5.2.Purpose

The purpose of the journey is to make preparations for housing, schools, and other necessities in the new place.

5.3.Coverage

Employees will be covered for travel, meals, and accommodations as per their travel policy entitlements. The spouse, children over (no. of years), and dependent parents traveling with the employee are eligible for a Daily Allowance (DA) for food, laundry, and other expenses.

5.4.Approval

Prior approval from the current location’s HOD or circle head is necessary.

5.5 Exclusions

Benefits are not applicable if you stay in a company-arranged guest house or with friends/relatives. 

6.  Travel and transfer

6.1. Eligibility

The employee and their family (spouse and dependent children) shall travel according to the Company’s travel policy.

1. Eligibility Criteria: This could include new employees, specific roles, or positions within the organization. Conditions, such as the distance of the move or the timeframe for completion are also included and may vary. 
2. Reimbursable Expenses: The maximum amounts that can be reimbursed for different relocation-related costs, such as moving services, travel, and temporary housing, will be decided by the company.

6.2. Coverage

The spouse, children over (nno. of years), and dependent parents are eligible for DA for food, transportation, and other expenses.

6.3. Exclusion

DA advantages are not valid if you stay in a guest house provided by the company or with friends/relatives.

7. Temporary Accommodation

Employees may stay in a guest home or motel at the company’s cost for up to 7 days after reporting to the new location. Hotel reservations must be made through the company’s travel desk.

8.  Relocation Allowance

Relocation allowances cover expenses related to an employee's move for work, including transportation, temporary housing, and moving costs. The company provides a fixed or reimbursable amount based on the distance and level of the position. Additional support may include assistance with finding housing and settling-in services. These allowances are subject to company policy limits and require prior approval.

9. Joining Time

9.1. Eligibility

A joining leave of up to (no. of days) days is allowed in addition to travel time, with prior approval from the new location’s HOD.

9.2. Conditions

This joining leave is granted as part of the relocation process and is counted as days worked, contributing to the employee's active service period. The leave must be utilized within [specified time frame, e.g., 30 days] of the employee’s official start date at the new location. It is exclusively available to current employees undergoing an internal transfer or relocation and is not applicable to new hires joining the company for the first time. Unused joining leave within the specified period will be forfeited and cannot be rolled over or monetized. Approval from the Head of Department (HOD) at the new location is required to avail of this leave.

10.  Reimbursement of moving expenses for new joiners

10.1.  Reimbursement

New employees who relocate from their base location may be paid for travel expenditures based on the travel policy. This policy provides temporary living assistance and governs the transportation of home goods and vehicles.

10.2. Recovery

If the employee resigns within( time frame) of incurring relocation fees, the cost will be deducted from the final payout.

11. Exceptions

The company reserves the right to change, amend, or modify these regulations at any moment without prior notice. The interpretation provided by the head of HR is final and binding on all workers.